Job Type: Full Time
Location: Los Angeles, CA 90067
Team: Admin

Job Description:
Executive Assistant role collaborates daily with company’s C-suite in organizing and helping to execute numerous daily tasks. This is a high visible and high exposure role that works cross-functionally with different executives providing administrative, scheduling, and other type of assistance. Ideal candidate should exude a superior level of professionalism, be able to multi-task and prioritize in a fast-paced work environment.

Essential Duties:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives’ behalf
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Maintain confidentiality of highly sensitive information
• Performing minor accounting duties, record daily expenses and prepare weekly, monthly, or quarterly reports
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Prepare reports, collect, and analyze information; prepare presentations.
• Answering phone calls in a polite and professional manner
• Managing multiple executives’ calendars, including making appointments and prioritizing the most sensitive matters
• Reminding the executive of important tasks and deadlines
• Coordinate travel and accommodation requirements
• Carrying out specific projects and miscellaneous tasks when required
• Attend different company events and in-person meetings
• Maintaining comprehensive and accurate records
• Acting as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Act as an office manager, keep up with office supply inventory, organize and maintain office filing system
• Take minutes during meetings
• Other duties as required

Skills:

• Excellent organizational skills including attention to detail and multitasking skills
• Outstanding organizational and time management skills
• Ability to remain calm and collected in high pressure situations
• Exceptional written and verbal communication and collaboration skills.
• Possess positive attitude, sound judgement, and top-level professionalism
• Able to maintain confidentiality and discretion
• Able to work flexible work schedule
• Proficiency in Microsoft Suite, Office, Google Suite and Slack.
• Proficiency with Google Meet/Zoom platform
• Familiarity with office equipment and applications (e.g., e-calendars and copy machines)
• College BA and 5+ years of relevant work experience as an Executive Assistant, Personal Assistant, or similar role
• Previous work for a talent agency, Social Media company or similar talent management experience preferred
• Entertainment/Startup experience is a plus

Physical Requirements:

• Ability to talk or hear in order to give and receive information and instructions
• Ability to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls
• Ability to reach with hands and arms
• Ability to use computer keyboard up to 80% of the day
• Visual acuity, ability to adjust focus and peripheral vision for work on a laptop or other computer equipment
• Lift and/or move up to 25 pounds

Apply:
Email recruiting@triller.co to apply. Please include the job title and your resume.